Brownsburg Community
Association
Board of Directors Meeting
January 18, 2007
The regular meeting of the Brownsburg Community Association Board was
held at 7 p.m. on Thursday, January 18, 2007, at
President Milton Reid called the meeting to order. He
welcomed incoming board members, Mary Helfenberger and Don Firebaugh, and
thanked outgoing members, Betty Brown and Dick Anderson, for their many years
of service and contributions to the BCA. He also announced that Dick Barnes is
the recipient of the Brownsburg Ruritan Club’s Citizen of the Year award, and
that the BCA was presented the Rockbridge APVA Chapter’s Ravenhorst Award. The
Ravenhorst Award, which includes a $500 stipend, was given in recognition of
the BCA’s efforts to preserve not only the museum building but the history of
Brownsburg.
Election of Officers: The following
slate of officers was elected unanimously:
President – Milton Reid, nominated by
Isabelle Chewning
Vice-President
– Joe Skovira, nominated by Paul Hahn
Secretary – Rachel Koeniger, nominated by
Isabelle Chewning
Treasurer – Isabelle Chewning, nominated by
Rachel Koeniger
Terms of New Board Members: Three
of the four newly-elected directors will serve three-year terms and one will
fill Betsy Reid’s two-year unexpired term. The new board members in attendance
drew lots to determine the length of their terms. Mary Helfenberger will serve
the two-year term.
Approval of Minutes:
The October and November
minutes had been previously circulated by e-mail. The October minutes were
unanimously approved following a motion by Joe Skovira. The minutes for the
November Annual Meeting were approved as amended by common consent.
Treasurer’s Report: Isabelle Chewning reviewed the 2006 Financial Report (a revised copy is
included on page 4 of these minutes. Joe Skovira requested that all pages
reflect an end date of January 31, 2006). She reported that both the BB&T and
the Community Bank certificates of deposit had
been cashed in and deposited into the checking account. The report was approved
by common consent.
Museum
Advisory Committee: Dick Barnes reported that the stonework has
been finished and the building has been stabilized. He also reported that the
remaining plaster walls are not salvageable and will be removed. Wally Simons
is ready to proceed with framing-in the interior, enclosing the side windows,
and further exterior repairs. The estimate for the plaster removal and
construction is $6,000 and Dick requested that amount (+ $1,000 owed to Glenn
Wilson) to complete the next phase of the museum renovation. The Board voted
unanimously to appropriate $7,000 to the MAC following a motion by Joe Skovira,
seconded by Margaret Skovira.
Dick reported that the
Fundraising Committee will meet soon, and that the MAC is exploring ways to
raise money in addition to the Fundraising Committee and BCA fundraisers. He
will be prepared to discuss this in more detail at the next BCA meeting. Dick
stressed that the Fundraising Campaign is far from over; many people have yet
to be contacted or respond to requests. The MAC plans to research the
possibility of grant support from the Virginia Foundation for the Humanities.
Isabelle is in the process of preparing a grant proposal for the Oral History Project.
Dick reported that the
MAC is moving forward with the Oral History Project. Assignments have been
given to those who volunteered to conduct interviews. Isabelle has transcribed
all of the interviews to date. Representatives of Two Rivers Multimedia, who
conducted and filmed the oral histories (including Mary Lipscomb & Irvin
Rosen) for the Museum of the
In order to keep the BCA
better informed, Dick will e-mail copies of MAC meeting minutes to BCA board
members.
Publicity:
Discussion of the website policy was
deferred to the February meeting.
Legal Affairs: Dick
Anderson reported that the State Corporation Commission required additional
wording, explaining how BCA Board Members are elected, to the Amendment to the
Articles of Incorporation. The sentence “Board members are elected by members
in good standing.” was added to the Amendment. He has heard nothing further and hopefully the
Amendment has been approved.
Old Business
Special
Events Committee:
Other: Paul
Hahn expressed concern about the funds available to the BCA and feels that the
BCA should have a fundraiser (such as another concert) this year.
Isabelle read a
thank-you note from
New Business
The Board authorized
Isabelle to include a $50 donation to Scenic Virginia in a proposed 2007 budget
to be presented at the February meeting.
Outgoing board member,
Dick Anderson, said that he had enjoyed serving on the Board and is willing to
do what he can to help in the future. He encouraged the BCA to try to broaden
its membership and keep its members informed of Board actions; he feels that the
newsletter is a good vehicle to accomplish that goal.
With
no further business, the meeting was adjourned.
Respectfully
submitted,
Rachel Koeniger
Secretary
Brownsburg Community Association
Financial Statement
Calendar Year 2006
Beginning Balances on January 1, 2006:
Checking
Account $12,522.87
6-Month
BB&T Treasury Note (******9125) 10,175.54
6-Month
Community Bank CD (******9228) 5,000.00
Total Assets as of 1/1/2006 $27,698.41
Ending
Balances on December 31, 2006:
Checking
Account $25,081.08
6-Month
BB&T Treasury Note (******9125) .00
9-Month
Community Bank CD (******9228) .00
Total
Assets as of 12/31/2006 $25,081.08
Net Change: ($2,617.33)
Brownsburg Community Association
Checking Account Transactions
Calendar Year 2006
Checking
Account Beginning Balance as of 1/1/2006 $12,522.87
Income: $45,016.08
Dues
– 2006 865.00
Dues
– 2007 65.00
Redeemed
BB&T CD 5837199125 10,554.30
Redeemed
Community Bank CD 1000859228 5,271.38
Ticket
Sales for Fall Tour of Homes 5,756.00
Rebate
– Museum Insurance Overpayment 12.00
Tour
Sponsorship 1,000.00
Flag
Purchases and Sponsorships 195.00
Donations
earmarked for Museum 20,112.40
Other
donations 1,185.00
Expenses: (32,457.87)
Printing,
Mailing, and PO Box Rental 417.79
Annual
Meeting Costs (mailing of notice and proxy) 111.79
Donations
(Asbury, Scenic VA) 200.00
2006
Fall Tour of Homes Expenses 1,577.65
Museum
Start-up Costs (including fundraiser) 28,909.08
Beautification
Committee Expenses (including flags) 1,124.56
Website 75.00
State
Corporation Commission Fee 25.00
Bank
Charge for new checks 17.00
Checking
Account Ending Balance as of 12/31/2006 $25,081.08
Income and Expenses as of December 31, 2006
Calendar Year 2006
2006
Income:
BCA
Funds $15,000.00
Donations
to Date 20,112.40 TOTAL $35,112.40
2006
Expenses Summary (Details attached):
Construction
Costs 23,079.36
Insurance
(includes $12.00 rebate) 894.00
Publicity
(sign, brochures) 2,454.98
Expenses
associated with grant applications 56.06
Fundraising
event 1,815.29
Dominion
Power 307.39
Mowing 240.00
VAM
membership 40.00
Rent 10.00
TOTAL $28,897.08
Available for Carryover to 2007 6,215.32
Brownsburg Community Association
Comparison of Projected CY 2006 Budget to Actual
Income Budget CY 2006
Association Membership Dues $600.00 $865.00
Interest on CDs 500.00 650.14
Ticket Sales for Fall Tour of Homes 6,500.00 5,756.00
Flag Purchases and Sponsorships .00 195.00
Donations earmarked for Museum 5,000.00 20,112.40
Tour Sponsorship .00 1,000.00
Other donations 1,000.00 1,185.00
Total Income $13,600.00 $29,763.54
Expenses
Printing, Mailing, and Post Office Box Rental $250.00 $417.79
Annual Meeting Costs 125.00 111.79
Donations 150.00 200.00
Virginia 2006 Fall Tour of Homes Expenses 2,500.00 1,577.65
Museum Start-up Costs (including fundraiser) 20,000.00 28,897.08
Beautification Committee Expenses (Including flags) 820.00 1,124.56*
Special Events Committee Expenses 500.00 0
Website .00 75.00
State Corporation Commission Fee 25.00 25.00
Bank Charge for new checks .00 17.00
Total
Expenses $24,410.00 $32,445.87
* This amount should be offset by $195.00 from the
sale and sponsorship of flags. Net
amount would be $929.56
Brownsburg Community Association
Financial Statement
Calendar Year 2006
Beginning Balances on January 1, 2006:
Checking
Account $12,522.87
6-Month
BB&T Treasury Note (******9125) 10,175.54
6-Month
Community Bank CD (******9228) 5,000.00
Total Assets as of 1/1/2006 $27,698.41
Ending
Balances on December 31, 2006:
Checking
Account $25,081.08
6-Month
BB&T Treasury Note (******9125) .00
9-Month
Community Bank CD (******9228) .00
Total
Assets as of 12/31/2006 $25,081.08
Net Change: ($2,617.33)